Proof of delivery (POD) is a method to establish the fact that a recipient received contents sent by a sender. When the sender sends multiple documents through the mail, there is a possibility of some not reaching the intended recipient.

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A proof of delivery functions very much like a receipt except that it is to prove that a delivery has been completed rather than a purchase has been made.

A receipt is defined as a written acknowledgment of having received, or taken into one’s possession, a specified amount of money, goods, etc. They are universally known as the official document confirming a proof of purchase.

For the logistics industry and companies with any delivery system, documents like the proof of delivery, are critical.


In any form of delivery, when products leave the warehouse and reach their final destination, PODs are vital as accountability is passed from the merchant to the recipient. This process becomes more crucial when legal and financial documents are to be exchanged between two parties. The receiver of the delivered products will only sign if everything is in a good and undamaged condition. Though usually signed by the person named on the address panel, this might not always be the case.

Just like receipts, PODs are acknowledgments that delivery is being received and taken into one’s possession. A POD is also used to facilitate deliveries as they normally contain information supplied by the carrier of the recipient’s name, the time and date of delivery, and other shipment delivery-related information.